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GBM Minutes 2023-03-16

--meeting begin--

Exec Updates

Housing intent form​

Fatima: How did it go? Did people get panicked emails?

  • People were annoyed and confused that it was at noon instead of midnight
  • There was also some trouble because I couldn’t access the form and they didn’t get back to me after the deadline and when I went to their offices they basically told me I was screwed
    • Basically, tried to start the process before the deadline but couldn’t access the form and it didn’t get resolved until after the deadline
  • Problem where if you get to the page where it says “A Brilliant Success” then it doesn’t actually submit until you click “Back to Home”
    • RACs got lists of people who hadn’t submitted the form bc they forgot to click the button
    • But the form does auto-submit

Zawad: Did presidents find that their dorms mostly filled it out?

  • Jordan: A few days before the deadline we had 30-40% who hadn’t but
  • Baker: Our biggest issue was that our AD was very uncommunicative and we didn’t get any of those lists until after the deadline when our AD mentioned that a bunch of people hadn’t filled it out
    • RACs, HoH, and ADs are supposed to be receiving these emails
      • Please make sure that all of these people are receiving these emails

Zangi: Plz email dormcon-housing-chair@mit.edu with your current RAC mailing lists and email addresses

President Updates​

New House (Christina)​

  • Holding elections for new exec sometime in next two weeks

Next House (Sruthi)​

  • No Historian, but Geoffrey lives here
  • Does anyone use a pcard for large expenses bc we’re struggling without an AD to purchase things through
    • EC has been in a two-year battle to get a pcard and we finally got it and it’s very useful
      • You have continuously bugging Ramon Downes (rdownes@mit.edu)
      • Also it has to be someone in your dorms name, so maybe pick a freshman who will be around for four years
      • It probably (?) doesn’t have a 3k lifetime limit
    • The application is on engage and you can fill it out
    • Also Ramon Downes, like all other SOLE officers has office hours where you can go ask them questions in person

MacGregor (Tyler)​

  • No Historian
  • Extremely interesting pi day event
  • Can the $1000 from dormcon for CPW be increased?
    • No, but as a dorm you can contribute more money from your own budget

McCormick​

  • We had an Oscars watch party, it went well

Simmons​

  • The Brazilian food is delicious
  • Lights on Vassar are starting to get fixed
  • historian is under simmons-historian@mit.edu
  • Apparently other universities pay their student governments
    • Also UA might be getting paid

Random (Sara)​

BC (Cameron)​

  • getting house manager soon ™
  • I have also been contacted about AD interviews!
  • We don’t have a historian
  • Noise issues bc BC has paper thin walls and floors which did not get improved with renovation and noise travels more vertically than horizontally
    • Creates contention between floors
    • How do you handle noise complaints?
      • Do you have a judcomm?
        • Our judcomm is a bomber so it’s kind of problematic
      • Does night watch resolve noise complaints?
      • Alan: I feel like usually we talk to GRAs
        • we usually resolve these issues a posteriori
    • Zawad: do other dorms have
      • Sruthi: There’s on floor situated above the gym and we’ve had some noise complaints due to that but it’s not fully resolved
      • Maseeh Prez: I think in Maseeh we usually go talk to the GRA on the floor where the noise is originating from
    • Cameron: We’ve been telling people to get ear plugs, but that’s not a great solution because our residents are not happy with that as a long term solution and the dorm quiet hours are not being respected
    • Alan: I feel like our philosophy is usually to resolve this through community discussion instead of bringing night watch into it
    • Sruthi: We had a problem with noise on our floor and our GRA bought ear plugs and white noise machines, which helped
    • Jordan: We’ve had GRAs tell people to be quiet before

EC (Jordan)​

  • We were fundraising for our renovation on Pi Day in lobby 10 because we want to have more money for our renovation and I think it went well
    • Zawad: Is it going directly to the EC budget?
      • Jordan: that was my understanding, but not everyone else’s and I’m trying to resolve that
  • Also had a discussion about postering policy with bad posters being put up and posters being defaced
    • Jordan: I would recommend codifying your dorm postering policy so that you have a basis for taking posters down

Baker (Katie)​

  • We have an alumni chair, but no historian
    • Sofia Lara
  • McCormick Prez, I have a question for you about the piano

Maseeh (Mark)​

  • No historian, but we have a bunch of nested google drive folders
  • Re: CPW funding, if we spend $1000 do we just get the money?
    • Bookbinder: yes, you do the RFPs on your end but I do need some proof that you did in fact spend $1000
  • Tentatively doing boat cruise April 23rd

--meeting adjourned--