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Dormcon GBM Minutes 9/12/2024

Date: 9/12/2024
Location: Simmons
Attendees: Jordan, Ananda, Daniel, Gabe, Diego, Kamila (Baker), Maddy (Baker), Gabbie (Simmons), Lauren (Random), Bianca (Random), Leo (Next), David (New), Felicity (McCormick), Aidan (Masseh), Michaela (New Vassar), Geoffrey, Tyler

note

If you find any issues with the meeting minutes, please email dormcon-secretary@mit.edu

TL;DR (will be created after the meeting)​

Full minutes​

Attempt to elect three positions here!!​

Prev responses: DormCon Intent to Run (Fall '24 special election) (Responses)

  1. Underclassmen Rep
  2. Dining Chair
  3. Secretary
  • Rundown of things that each of the positions do.
  • Explanation of the process

  1. Underclassmen Rep — Eugenie

  2. Dining Chair

    1. Gabriel – Realized the bad food needs to be changed 💪
    2. Hannah — Trying to get a mealplan exemption, can’t eat some of the food
      1. Unyes
    3. Gabriel

  3. Secretary - Lauren

East Campus Budget Request​

  • Standing in for River and Fadi
  • FredFest: Tradition held every year. Have local bands playing, non alcoholic, want everyone to come to
    • Want $1750 (cut from 2000) from DormCon, so I need an amount for audio, lights, setup, etc.
    • Fredfest Budget 2024
  • Leo: Has more money because increased dorm tax, have not gotten house tax yet (not currently in the red)
    • We gave a lot of money to BC last year
  • Have a similar amount of funding for funding events like last year
  • Will be pubbed to all of MIT Campus
  • Getting Audio/AV from IS&T (recommended to not get it from them).
  • Q for Treasurer: Has a per-event cap on money sent to dorms?
  • https://dormcon.mit.edu/about/funding/
  • DormCon has funded this event in the past in 2022
  • Applying for Funding from CAMit, and LEF
    • Asking increased by $1k from CAMit
  • Motion approves !!!

Apple Picking Updates​

  • We have booked buses (thx Gabe!), have much better bus rates
  • Planning on ~400 spots (~8 Buses of 50)
    • Don’t have exact costs, should be significantly less than last year.
  • Allocations?
    • Last yr, dorms asked folks who wanted to go. Based on interest, dorms got more spots up to a certain cap.
    • Do even splits? May not be good,
      • Proportional? Everyone in Random wants to go.
    • Maybe we should do what it was like last yr.
  • 5 months away, no one wants to commit
  • Want to improve the waitlist process – lots of people dipped last minute last year and took spots from other people.
  • Idea: Prebooked, have to be there by 8:45. After that, anyone can come
    • We can organize it however we like.
    • Last year, each dorm had a rep that ensured taking attendance.
  • Question: An online queue?
    • Instead of dorm-specific sign ups, then just have people opt-in or opt-out of the queue.
  • Instead of a waitlist, a standby for anyone who wants to come?
  • Do a reverification process? Make it so that you have to sign up for it again.
  • What happened last yr: In Simmons, whoever shows up was able to go
  • Previous years, everyone has been able to go – there is always some free space.
  • Next thing: Money. Last year, charged $5-10 a person so it would give them some stake in the matter
  • Q: Apple Bags?
    • In the past, Dorms work with their own Area Director to pay for the bags.
  • Q: Is the cost to dorms based on how many spots?
    • A: Yes.
  • October 19th

Exec Updates​

Dormcon GBM Updates 9/12/24

Dorm Prez​

Michaela:

  • Hosted elections, have meetings scheduled
  • Money from Laundry: Where’s it at?
    • MacG: Last Yr, sept through april was deposited in one go
    • April 29th to May 26th was also deposited i

Aidan:

  • Town Hall on Sunday to eductate People about Masseh Constitution
  • Going to have a Masseh Formal

Simmons:

  • No House Meeting Yet
  • Let us know in 2 Week

Random:

  • Dealt with dormspam stuff
  • Electing Judcom
  • WIll have meetings,

Next:

  • Start of semester, rallying social chairs
  • Planning Next, Simmons, New (?) formal
  • Emailing Keith to get express guest list working earlier
    • May have influenced express guest list for all p

Baker:

  • Have a Piano for drop (still in spring)
  • Figuring out Mailing list
  • House team expressed interest in doing a Junior event (they feel unloved) — Boat Cruise?
  • Renovating Baker Gym

New:

  • Met with GRAs, house Presidents, New House exec, orienting for the future, including dormspam
  • Want to do a formal! Want to collab with other dorms
  • HRS funded sound-proofing roofs of Gyms and Music Rooms for us! Maybe y’all want it to do it.

MacG:

  • First big meeting yday, turnout was pretty good.
  • Just elected Secretary, Treasurer, webmasters
  • Planning on doing new events this year (e.g. Halloween Event, costume contest)
  • Mac Rager???
  • In terms of Rex funding, don’t see it (CPW yes? maybe)

Dormspam​

  • New, MacG did not meet with Helen yet
  • Upperclassmen Opt-in?? Maybe, eventually
    • Good idea to have it planned for how it will work.
    • Random: Met with Helen, said she would love it to be done as soon as possible (wierd bc Jordan said it can happen whenever).
      • Okay with them not using mailman
      • Since their plan was to create a new list
      • Got the vibe to be “as soon as possible” want everyone to be opt-in.
  • Communication about getting non-students off their lists?
    • Next: 600 non-active Students
    • Simmons: Talked about how to unsubscribe, and doing filtering/digesting.
      • Some meeting on Sunday
  • Curious: Know how many freshmen have joined?
    • Random: 93%
    • Maybe having google forms to survey freshmen
    • Please reach out if you have any questions!
  • Dormpub isn’t a thing anymore
  • Is it possible to have a dormspam@mit.edu ?
  • ASA may also be working on a mailing list
  • Diego: Like the specificity of being able to filter emails.
  • Lauren: Worried if that there’s a centralized list, it’s not hard to kill dormspam
    • Jordan: Think it’s not that hard right now to kill dormspam
  • MIT is in a lawsuit rn about mailing lists
  • Decentralization makes it easier to be in the dorm community-focused
  • Campus Groups and Engage
  • Easier to kill the rest of dorm spam with a single mailing list
    • Centralizing makes it easier to define more narrowly
  • Frat Chat: Maybe something sim
  • Explain what dormspam * isn’t * rather it is?
    • Problem is: Rather hard to define. Like, they decide what it is and what it isn’t?
    • Example: tetazoo glounge. Kinda explains the entire thing of dormspam. Some houses decide what goes through and what does not go through
  • Grad Dormspam