Dormcon GBM 2/26 Meeting Minutes

• indian
• 7:40

Updates

1. Tech
   1. no updates
   2. no wait “we” updated the website
      1. Many meeting moved notes to markdown
      2. banners should automatically update
2. Dining
   1. blizzard happened
      1. Simmons and Baker shut down due to staffing issues
         1. Mancus said there would maybe be Grab n Go in place, but only 25 boxes were made for all of Simmons
         2. emergency meeting with Mancus
            1. Bon Appetit said they had an emergency plan, but there was no plan
         3. emergency pizzas were ordered
   2. planning food security action team meeting (with Kate)
      1. in last meeting with Mancus, he said dining was great during IAP
      2. less responsive about flex dollars since dining is only a “small” part of that program
3. Underclassmen Rep
   1. please sign up for 24hr publicity challenge events
      1. raising funds for residential leadership
      2. “we need money, guys” - Andrew
      3. will post itinerary on DC instagram
      4. also are dorm presidents interested in doing dorm highlights
         1. BC, New, maybe Baker
4. Advisor
   1. to presidents, potential for more involvement with RPMs?
      1. there is room for dorm govs to work with the AD department to get more involved with RPMs
      2. there is funding in the ether
   2. also Amanda is gone </3 Connor is the captain now
5. Housing
   1. housing intent form was due yesterday at noon
      1. not much flexibility for late submissions
   2. got results, numbers are looking decent
      1. re: McCormick
         1. looks like half of residents want to go into grad housing
         2. other half mostly split up between Maseeh, Simmons, NV, EC, BC
         3. https://studentlife.mit.edu/housing-options-for-mccormick-residents/
         4. RACs should look at McCormick interest results to sort people in
      2. McCormick stuff
         1. there will be a floor in Tang with dedicated UG lounge
         2. there was(?) a transition team, but HRS has not checked in with McCormick residents about what amenities are needed
         3. HRS was going to ask DC to deal with transition, but now is going to Milo (special projects person)
      3. Room assignments
         1. due mid-april
      4. Cat policies
         1. want to reexamine and make cat hall policies more consistent between dorms (EC/Random thing)
            1. also want to make sure cat owners understand the responsibilities of cat ownership and necessity for documentation
            2. headed by Milo and someone from RCL
         2. can find old cat policy: https://web.mit.edu/dormcon/pets/ (certs required)
6. CPW
   1. if your dorm needs additional funding, fill out form by March 8
   2. event allotment went out a few days ago
      1. no more slots, but can beg and plead also by march 8
   3. events due March 18
7. REX
   1. there will be a meeting with Various Persons tomorrow
      1. will discuss at next GBM
8. Judcomm
   1. going to start working on UG in grad dorm rep stuff
   2. housing chair election
      1. Abigail, Val
      2. Val won!
9. Treasurer
   1. Budget link: (PUBLIC) [DormCon] 2025-2026 Budget
   2. Funding request: [Spring 2026] DTYD Funding Request
      1. requesting 2k (same as historic)
      2. DYTD is longest running party in MIT history
      3. 2k granted!
10. P/VP
    1. retreat went well! fill out feedback form
    2. send cute fun live laugh love pics to dc exec and andrew for publicity (like CPW, REX, apple picking, or pics of dormcon funded events :D)
    3. lunch is being rescheduled
    4. suzy nelson is stepping down
       1. replacement is being searched for
    5. Columbia incident
       1. no one unfamiliar should be allowed access into a residence hall, even if they are “looking for someone,” even if it’s department of homeland security searching
       2. if anyone is trying to get in, students can call MIT PD or dean on call
    6. merch! ? merch ?
    7. muraling the UA/DC office?
       1. can work on for giving day (march 12)
    8. laundry money! dorms got 100k from the UA to minimize laundry pilot costs
       1. deciding how to allocate funds based on current dorm reserves and budgets
          1. some dorms can cover some, but not all
          2. Simmons is set
          3. each dorms contribution
             1. Baker - ½ to ⅔
             2. BC - 0
             3. EC - 5k
             4. Maseeh - 0
             5. MacGregor -
             6. New House - 6k
             7. New Vassar - 7-8k
             8. Next - 1.5k
             9. Simmons - all
          4. leaves 15k deficit
             1. Dormcon can look into paying the rest

President Updates

1. New Vassar
   1. planning for cpw and i3
2. Next
   1. trying to figure out i3 situation
3. Maseeh
   1. boat cruise still in planning
   2. finally got cpw chairs and other i3 chair
   3. “don’t forget your i3 chairs can ask your ADs for help” - Connor
4. BC
   1. a bunch of new floor chairs
      1. been talking about keeping things up to date and accommodating McCormick
   2. CPW
      1. piloting inter-floor events
   3. asking for more mural boards
5. Random
   1. in process of hiring 2 new GRAs
6. McCormick
   1. main thing is putting pressure on HRS for female only gym
   2. planning end of semester, McCormick celebrations
      1. big summer blowout
      2. bouncy castles and whatnot
      3. Sally might show for karaoke
7. New
   1. working on onboarding exec and house presidents
8. EC
   1. budget meeting last week
   2. EC retreat soon
   3. AD and house manager receiving pressure to keep hallways clean
9. Simmons
   1. rooftop discussion
      1. David Friedrich will “think about” 1am
      2. buddy system data might not be accurate, not showing any users 1am-6am but that does not agree with prior data
   2. also got a notice about keeping
10. Baker
    1. blizzard
       1. dining was shut down, chaos, Grab n Go ran out quickly
       2. had smores
       3. turning TV room into game room
          1. should get a pool table
11. MacGregor
    1. nothing